This is a guide on what do you need to check to have an effective sprint planning meeting
Why do we need this meeting
Teams need this meeting to be able to deliver features , they need to plan their work together , make sure they are estimating right and above all made a good work breakdown structure and put dependencies into consideration
A plan for the sprint to demonstrate achieving the sprint goal and how to deliver the selected backlog items that represents this goal.
Clear Achievable sprint Goal
Clear and Defined Prioritized Sprint Backlog
Ready Stories for the sprint backlog
Clear State and estimation of the past sprint leftovers
Clear Plan for the sprint (60% to 70%)
Dependencies between tasks and team members
Suggested Timeline and milestones
Meeting effectiveness checklist
Clear Objective and Agenda of the meeting :
Make sure the product owner starts the meeting with the Sprint Goal and Defined Scope and priorities
Everyone Scrum Team attended (including the product owner)
Tools effectiveness (specially remote) :
This is a long meeting and should be highly interactive , tools should be reliable and internet connection for remote members should be stable
If the meeting is a mix between office and remote members , there must be a reliable speaker for everyone to be heard.
Show your task management tool on a screen r a screen share
Make sure to show any documentation related to the meeting
Time boxing :
The standard timebox is 4 hours for a two weeks sprint
Make sure to plan for a break within the meeting
Team Engagement :
All team members should be engaged in scope review ,task breakdown and planning as they will execute this plan.
Documentation of the results:
Any scope update should be reflected in the ticket
Any technical design or graphic design should be attached to the ticket
Estimations should be reflected in the ticket
Any notes or comments should be added on the ticket for reference
Plan and timeline should be represented on a board or on a tool and referenced to the sprint as well.
If you want hands-on coaching on how to apply agile in an effective way , please register in our Applied Agile Coaching Program